Difficulty Level: Beginner

Word Version: XP

Assumed Knowledge: None

 

 

The aim of the tutorial is to:

 

show you how to quickly search for certain text including words, numbers and symbols and to replace them efficiently.

 

Finding text

You may want to search the text for a particular word or string of words.

To open the Find and Replace box to find a word or string of words:

1. Click on Edit on the menu bar.
2. In the pop-down menu click on Find.

or

1. Hold down the CTRL key.
2. Quickly press the F key (CTRL + F).
3. Release the CTRL key.

To find a word or strong of words using the Find and Replace box:

1. Open the Find and Replace box (as above)
2. In the window next to Find what: type in the word or string of words that you want to find.
3. Click Find Next. The Find and Replace box will remain open.

When the word or string of words has been found the relevant part of the document will be shown on the screen and the word(s) will appear in white and highlighted in black. You can amend the text as you wish.
4. When you have finished click on Cancel in the Find and Replace box to close it.

Replacing text

You may want to find a word or string of words and replace them with another word or string of words. The quickest way of doing this is to do this using the Find and Replace box. This is particularly useful if you are working on a lengthy document that includes the same word several times. For example a document may have to contain the word CyberZone numerous times but instead of typing the word in full each time it would be quicker to type in CZ throughout the document, then to go back and find each occurrence of CZ and replace it with CyberZone.

To open the Find and Replace box to replace a word or string of words:

1. Click on Edit on the menu bar.
2. In the pop-down menu click on Replace.

or

1. Hold down the CTRL key.
2. Quickly press the H key (CTRL + H).
3. Release the CTRL key.

To replace a word or strong of words using the Find and Replace box:

1. Open the Find and Replace box (as above)
2. In the window next to Find what: type in the word or string of words that you want to find and replace.
3. In the window next to Replace with type in the word or string of words that you want to replace the existing text with.
4. Click Find Next. The Find and Replace box will remain open.

When the word or string of words has been found the relevant part of the document will be shown on the screen and the word(s) will appear in white and highlighted in black. If you want to replace the word or words click on Replace.
5. If you want all of the same words or string of words to be replaced in the document with the new word or words in one go, click on Replace All.
6. Click on Find Next to skip any found words that should not be replaced.
7. When you have finished click on Cancel in the Find and Replace box to close it.

 

Exercises

For exercises to practice the above click here.

 

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